If you are using the Outlook app for email use the calendar within this app to ensure appointment sync between your phone and computer accounts.  Follow the instructions in the ‘Outlook - Configuration’ section of this guide to ensure the calendar on your phone syncs with Outlook on your PC.

How do I view my calendar?

1. Open Outlook.
2. Click the calendar icon in the bottom right of the screen.

How do I add an appointment?

1. Click on your calendar.
2. Click the ‘+’ icon.
3. Enter a subject in the ‘Title’ box.
4. Click ‘People’ to invite others to the meeting.
5. Alter the time for the meeting and any other details as required.
6. Click the ‘tick’ to save the appointment.

If you have added more than one account to your phone ensure you are adding the event to the correct calendar to prevent missed/overlapping meetings.

1. Click ‘New Event, Calendar’ at the top of the screen.
2. Ensure the correct account is selected.

How do I create a ‘Teams’ meeting?

1. Follow the instructions above to create the meeting.
2. Select the ‘Teams meeting’ option before saving.

How do I amend an appointment?

1. Click on the appointment to open it.
2. Click the ‘Edit’ icon.
3. Amend any details as appropriate.
4. Click the ‘tick’ icon to save the changes.

How do I delete an appointment?

1. Click on the appointment to open it.
2. Click ‘Delete Event’.
3. Confirm the deletion.

How do I change the calendar view?

1. With your calendar on view, click the menu option in the top right of the screen.
2. Choose the desired view from the options provided.

How do I view another user’s calendar?

1. With your calendar on view, click the folder icon in the top left of the screen.
2. If you have already viewed the calendar, tick or untick to show/hide it.  Otherwise click the plus icon in the top left hand corner.
3. Click ‘Add a shared calendar’.
4. Type the name of the person whose calendar you wish to view.
5. Select their name from those available by clicking the ‘+’ icon. 

The calendar will be added to your list and should automatically be selected. The colour of the box indicates the colour of their appointments in your diary view. This helps differentiate between your calendar and others.

6. Click outside of the menu at the right hand side to close.

How do I change the colour of the calendar?

1. With your calendar on view, click the folder icon in the top left of the screen.
2. Click on the ‘settings’ icon at the side of the name of the person you wish to change.
3. Choose a colour from those provided.
4. Click the ‘cross’ arrow to return to your calendar list.

How do I delete a calendar from my list?

1. With your calendar on view, click the folder icon in the top left of the screen.
2. Click on the ‘settings’ icon at the side of the name of the person you wish to change.
3. Click ‘Remove Shared Calendar’.