Tables - Working with Rows

Tables - Working with Rows

How do I select a row?

  1. Position your cursor to the left hand side of a row.
    Select a row in a tableThe cursor will change to a white arrow pointing to the right.
  2. Without moving the mouse, click once on the left mouse button.

How do I select more than one row?

To highlight consecutive rows:

  1. Position your cursor to the left hand side of a row.
  2. Multiple consecutive rows selectedWithout moving the mouse, click once on the left mouse button.
  3. With the first row highlighted, keep your finger on the mouse button and drag the mouse up or down to highlight adjacent rows.

To highlight non-consecutive rows:

  1. Position your cursor to the left hand side of a row.
  2. Without moving the mouse, click once on the left mouse button.
  3. Press and hold the <Ctrl> key.
  4. Move your cursor to the side of the next row to be highlighted.
  5. Click the left mouse button.
  6. Table, non-consecutive rows highlightedKeep your finger pressed on the <Ctrl> key and repeat steps 3 and 4 until all required rows are highlighted.

How do I insert a row?

Method One:

  1. Click in the row above or below where you want an extra row to be created.
  2. Click the ‘Table Tools, Layout’ ribbon.
  3. Insert rows above and below in a Word table buttonsClick the ‘Insert Above’ or ‘Insert Below’ button.


Method Two:

  1. Position your cursor at the left of the row, next to where you want the new row inserted.
  2. Click the ‘Plus’ that appears between the rows.


Method Three:

  1. To insert new rows at the bottom of your table:
  2. Click in the last cell of your table.
  3. Press and hold the <Tab> key.
  4. Release the <Tab> key when you have the required number of rows. Keep your finger pressed on the <Tab> key to add rows quickly.

How do I insert multiple rows?

Method One:

  1. In the table select the number of rows you wish to insert. (For example: To insert 3 rows select 3 rows next to where you want them inserted).
  2. Click the Table Tools, Layout ribbon.
  3. Click the ‘Insert Above’ or ‘Insert Below’ button.


Method Two:

  1. In the table select the number of rows you wish to insert. (For example: To insert 3 rows select 3 rows next to where you want them inserted).
  2. Click the ‘Plus’ that appears between the columns.

How do I delete a row?

Method 1:

  1. Select the row(s) you wish to delete.
  2. Delete button drop down menu in table ribbonClick the ‘Table Tools, Layout’ ribbon.
  3. Click the ‘Delete’ button.
  4. Click ‘Delete Rows’.

Method 2:

  1. Select the row(s) you wish to delete.
  2. Position your cursor anywhere in the highlighted rows.
  3. Right click in table to delete rowRight click.
  4. Click ‘Delete Rows’.

How do I change the height of my rows?

Method One:

  1. Position your cursor over the row border you wish to alter.
    Adjust row height in table, cursor exampleThe cursor will change in appearance to 2 horizontal lines with up and down pointing arrows as illustrated.
  2. Click and hold the left mouse button.
  3. Drag the mouse up or down to increase/decrease the height of the row.


Method Two:

  1. Click within the row or select the rows you wish to alter.
  2. Table cell width spin controls in the table tools, layout ribbonClick to display the ‘Table Tools, Layout’ ribbon.
  3. In the ‘Cell Size’ section use the height spin controls to adjust the height of the selected row(s).

How do I make my rows equal height?

  1. Select the rows you wish to make equal height, or click anywhere within the table to make ALL rows equal width.
  2. Click the ‘Table Tools, Layout’ ribbon.
  3. distribute rows buttonClick the ‘Distribute Rows’ button.