This section is specific to Windows 11. If you have Windows 10, follow the steps in the 'Print Settings - Windows 10' section

How do I adjust my print settings?

If you have access to more than one printer you can set the one you use most as the default. This has to be set on the PC before you log into the VDI.

Often documents are printed directly to a copier and lay there until you collect them sometime later. Can you be sure no-one has read or copied them? If they are not at the copier, did the document fail to print or has someone taken it? If its the later, this could lead to a data breach, which would have to be reported to the ICO. This in turn could result in Key and Community Lifestyles facing a monetary fine.

The default settings for all copier in Key and Lifestyles should be Black and White, double sided and hold print. This saves money (its usually at least 5x cheaper to print in B&W) and the environment! These have to be set on the PC before you log into the VDI.

1. Click ‘Start’.
2. Type ‘Printers & Scanners’ to search.
3. Click ‘Printer & Scanners App’ when it shows in the search results.
4. Scroll to the bottom of the printer list and switch off ‘Allow Windows to manage my default printer’.
5. Scroll back up. Locate and click on the printer you wish to set as default.
6. Click ‘Set as Default’.
7. Click ‘Printer Properties’.
8. Click ‘Preferences’.

This dialogue window shows the printer properties for a Ricoh 5504, these vary depending on model of copier. Yours may look slightly different.

9. Set printing to “Black and White” and duplex/double sided.
10. Use the ‘Job Type’ drop down menu to select ‘Hold Print’.
11. Click ‘Details’.
12. In the ‘User ID’ box type your name.
13. Click ‘OK’.
14. Close the settings window.