What is the ‘Global Address List’?

This is the main list of KEY and Community Lifestyles email addresses which is maintained by IT staff. As soon as an account has been created for a member of staff a mailbox is generated and they will show in this list.

When typing in email addresses you can type the first few letters of the address and then check it against the global address list.

How do I view the ‘Global Address List’?

1. When creating a new email, click the ‘Address Book’ button in the ribbon.

How do I use the ‘Global Address List’?

1. Create a new message.
2. Click the 'Address Book' button in the ribbon.
3. Use the ‘Address book’ drop down menu and ensure the ‘Global Address List’ is displayed.
4. Type the name or part of.
5. Click the right pointing arrow.
6. Click on the name required in the results list to select it.
7. Click the ‘To’, ‘CC’ or ‘BCC’ button, depending on where you wish to put the recipient.
8. Repeat for other recipients.
9. Click ‘OK’.

How do I check names against the Global Address List?

Rather than searching for names when creating a message, you may be quicker typing the start of the name and using the ‘Check Names’ button.

1. Start typing your address in the ‘To:’, ‘CC:’ or ‘BCC:’ fields. (Separate multiple addresses with a semi-colon ;
2. Click the ‘Check Names’ button.

The ‘Check Names’ dialogue box will be displayed for each set of characters typed and will list all person(s) whose name contains those characters. If only one name contains the characters the name will be automatically entered into the appropriate field.

3. Click the name required in the list.
4. Repeat step 3 until all address are complete.
5. Click ‘OK’.
6. Complete and send your email as normal.