How do I create and send a basic message?

1. Click the ‘Mail’ button in the ‘Navigation Bar’.
2. Click the ‘New Email’ button in the toolbar.

The ‘Untitled - Message (HTML)’ box will be displayed.

3. Complete the fields as necessary:
   TO: Type the email address of your intended recipient(s) here or insert them using your contacts list (see the ‘Contacts’ section for more information). Separate multiple addresses using a semi-colon. In general the ‘To’ field is used if you expect the recipient to respond (or if they are the only ones receiving the message).
   CC: This field can be used to send a ‘Carbon Copy’ to other email users. Insert their email addresses in this box. In general, the ‘CC’ field is used for those who are receiving the email for information only.
   SUBJECT: Enter a brief description of your email, helping the recipient prioritise their messages.
4. Type your message into the white box below these fields.
5. Click ‘Send’ when your message is complete.

What is BCC?

Blind Carbon Copy (BCC) describes the way in which messages can be sent to a person without others knowing they received a copy. Only the email address listed in the ‘To...’ and ‘CC...’ fields will be listed.

It is good practice to use this field if sending to a large mix of internal/external addresses. Not everyone may want the others receiving the message to see/have their email address.

The ‘BCC’ field is not displayed by default.

How do I show/hide the BCC field?

When composing a message it is usual for the ‘BCC’ field to be hidden. To view the ‘BCC’ field follow the instructions below.

1. Click the ‘Mail’ button in the Navigation Bar.
2. Click ‘New’ to create a new message.
   The ‘Untitled - Message’ window will be displayed.
3. Click to display the ‘Options’ ribbon.
4. Click the ‘BCC’ button.
   The BCC field will now be visible under the ‘To...’ and ‘CC...’ fields. (Click it again to hide the field)
5. Complete and send the message as normal.

Repeat these steps to hide the BCC field.

How do I spell check my email?

Outlook checks your spelling as you type. Any words not in its’ dictionary and therefore considered to be incorrect, will be underlined in red.

1. Right click on the word underlined in red.
2. Click on the correct spelling.

You can also have Outlook perform a spell check before sending every message.

1. Click File.
2. Click Options.
3. Click to display the ‘Mail’ set of options.
4. Tick the ‘Always check spelling before sending’ option.