How do I set my Automatic Reply?

1. Click the ‘Outlook’ app.
2. Click the icon in the top left of the screen.
3. Click the Settings icon (the cog, at the bottom).
4. Click <your email address>. Ensure that it is your ‘Office 365’ account.
5. In the ‘Account Settings’ section, click ‘Automatic Replies’.
6. Switch on the replies!
7. Use the ‘Reply during a time period’ if you wish to set the reply to come on at a certain date/time in the future.
8. Ensure the ‘Reply to everyone’ option is selected.
9. Decide whether to send the same or a different message to internal and external recipients.
10. Type your message(s). Scroll down to see the external recipients reply.
11. Click the ‘tick’ icon to save the changes.

The ‘Automatic Replies’ bar will show at the top of your emails if its currently switched on.

How do I switch of my Automatic Reply?

If you’ve used the ‘Reply during a time period’ option they will switch off automatically at the specified time. To manually switch it off follow one of the two methods below.

Method One:

1. Follow steps 1-4 above.
2. Click the switch to turn off the reply.

Method Two:

1. With your emails on display, click ‘Turn off’ in the bar at the top of the screen.
2. Confirm you wish to switch them off.