How do I add a shared mailbox?

How do I add a shared mailbox?

Shared mailboxes are set up to allow access to a generic account by multiple people in an organisation. They cannot be accessed in the normal manner as they do not have a username or password attached.

The ICTHelpdesk@key.org.uk address is a shared mailbox to allowing all members of the ICT support team access. ICT staff with the correct permissions, can read and reply to messages sent to the mailbox.

 

  1. Initials in the inbox - outlook appWith Outlook email displayed, click the icon in the top left to show the menu. Usually your initials.
  2. Add mailbox button in Outlook AppClick the ‘Add Mailbox’ button.
  3. Add Shared Mailbox option in outlook appClick ‘Add a shared mailbox’.
  4. Type email address of the shared mailboxType the email address of the mailbox.
  5. Click ‘Add Shared Mailbox’.

How do I view the shared mailbox?

  1. menu icon in outlook appWith your mail on view, click the icon in the top left of the screen.
  2. Select a mailbox to view in Outlook appClick the ‘Office’ icon to view mail in all mailboxes in one list (1)

OR

Click the initial of the account you wish to view (2).